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<blockquote><div class="quotetitle">Quote from <a class="profile-link highlight-moderator" href="https://lawguide.co.ke/understanding-law/legal-forum/profile/lawyer/">Lawyer</a> on September 7, 2025, 2:20 pm</div><div id="pl-7844"  class="panel-layout" ><div id="pg-7844-0"  class="panel-grid panel-no-style" ><div id="pgc-7844-0-0"  class="panel-grid-cell"  data-weight="1" ><div id="panel-7844-0-0-0" class="so-panel widget widget_sow-editor panel-first-child panel-last-child" data-index="0" data-style="{&quot;background_image_attachment&quot;:false,&quot;background_display&quot;:&quot;tile&quot;,&quot;background_image_size&quot;:&quot;full&quot;,&quot;background_image_opacity&quot;:&quot;100&quot;,&quot;border_thickness&quot;:&quot;1px&quot;}" ><div
			
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	<p dir="ltr" data-pm-slice="1 1 []">The government has announced a mandatory transition to a new electronic procurement (e-procurement) system, setting a firm deadline of September 19, 2025, for all relevant entities to complete the migration. This initiative aims to modernize public procurement processes, enhance transparency, and improve efficiency across government operations.</p>
<p dir="ltr">The e-procurement system is a digital platform designed to streamline the procurement process for government agencies, public institutions, and associated organizations. By moving away from traditional paper-based methods, the system enables online submission, tracking, and management of procurement activities, including tenders, bids, and contracts. The platform is expected to reduce administrative costs, minimize human errors, and ensure compliance with regulatory standards.</p>
<p dir="ltr">The shift to e-procurement aligns with the government's broader digital transformation agenda. Key objectives include:</p>
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<p dir="ltr"><strong>Increased Transparency</strong>: The system provides a centralized, auditable record of all procurement activities, reducing opportunities for fraud and corruption.</p>
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<p dir="ltr"><strong>Improved Efficiency</strong>: Automation of procurement processes will accelerate workflows, enabling faster decision-making and contract execution.</p>
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<p dir="ltr"><strong>Cost Savings</strong>: By reducing reliance on physical documentation and manual processes, the government anticipates significant cost reductions.</p>
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<p dir="ltr"><strong>Accessibility</strong>: The platform allows registered vendors and suppliers to participate in procurement opportunities from anywhere, fostering competition and inclusivity.</p>
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<p dir="ltr">All government departments, public sector entities, and organizations involved in public procurement are required to fully adopt the e-procurement system by September 19, 2025. This deadline applies to all stages of the procurement process, from requisition to contract awarding. Entities failing to comply may face penalties, including suspension of procurement activities or other administrative sanctions.</p>
<p dir="ltr">To facilitate the transition, the government has rolled out a comprehensive support framework, including:</p>
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<p dir="ltr"><strong>Training Programs</strong>: Online and in-person training sessions are being offered to equip procurement officers and stakeholders with the necessary skills to navigate the platform.</p>
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<p dir="ltr"><strong>Technical Support</strong>: A dedicated helpdesk and regional support centers have been established to assist with system onboarding and troubleshooting.</p>
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<p dir="ltr"><strong>User Guides and Resources</strong>: Detailed manuals and video tutorials are available to guide users through the e-procurement system's features and functionalities.</p>
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<p dir="ltr">While the initiative has been widely welcomed, some stakeholders have expressed concerns about the tight timeline for migration. Smaller organizations, particularly those with limited technological infrastructure, may face challenges in meeting the September 19 deadline. To address this, the government has encouraged early adoption and provided additional resources for entities requiring assistance.</p>
<p dir="ltr">Cybersecurity is another critical focus area. The e-procurement system incorporates advanced security protocols to protect sensitive data and ensure the integrity of procurement transactions. Regular audits and updates will be conducted to maintain system reliability and safeguard against potential threats.</p>
<p dir="ltr">The transition to e-procurement is expected to deliver significant benefits for both government entities and private-sector suppliers. For government agencies, the system promises greater accountability and streamlined operations. For suppliers, the platform offers easier access to procurement opportunities, real-time updates on tender statuses, and a more level playing field for businesses of all sizes.</p>
<p dir="ltr">Government agencies and procurement entities are urged to begin the migration process immediately to avoid last-minute challenges. The government has emphasized that no extensions will be granted beyond the September 19 deadline. Stakeholders are encouraged to visit the official e-procurement portal for registration, training schedules, and additional resources.</p>
<p dir="ltr">This move marks a significant step toward modernizing public procurement and aligns with global trends in digital governance. By embracing e-procurement, the government aims to set a new standard for efficiency, transparency, and accountability in public spending</p>
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